Application forms

Application forms are the most common method of applying for a job. The application form is the same for each candidate which makes it easier for the employer to compare and contrast. They need to decide why they should want you as an employee (suitability) and why you want to work for them (motivation).

With an application form you may receive a job specification, telling you exactly what the company requires in terms of qualifications, skills and experience. It is really important that you read it carefully. In many cases, particularly in larger firms, application forms will be matched against the job specification and given a score.

Some organisations provide guidance notes to help with completing their application forms and information about what to expect at interview. Some of the topics include:

Right to work in the United Kingdom – You may be asked to provide proof that you are eligible to work in the UK. Take proof of your National Insurance number if you have one.

Criminal Records Bureau (CRB) Disclosure – If you are applying to work with children or vulnerable adults you will be asked to complete a CRB form.

Discrimination – There is a European directive which outlaws discrimination on grounds of sexual orientation, religion or belief, disability and age in employment and vocational training. However, employers may ask for information on an application form which they use for statistical purposes but cannot consider in the selection process.

There is a Standard Application Form (SAF) used by many employers which can be obtained from your local Connexions centre. Remember to keep in mind the job advert when you fill out the form. This way you can match your answers to what the employer wants. Have a copy of your CV handy to help you fill in the application form.

• Read the application form the whole way through before you do anything
• Make sure you photocopy the application form several times to practice on
• Follow all instructions e.g. use block capitals
• Fill in every box, putting ‘Not applicable’ if necessary
• Link your answers to the job description – tell them what they need to hear, without lying
• Answers should be brief, factual and well expressed
• Ask someone to check through the draft copy before you fill out the final form
• Check with your referees before you give their names
• Always send a covering letter
• Make sure you send the form so it arrives before the closing date

• Don't put in such brief information that it doesn't provide useful evidence
• Don't cram in so much that it is confusing or tedious
• Don't claim skills without providing the evidence
• Don't waffle
• Don't lie or exaggerate
• Don't undersell yourself – be honest
• Don't send in an application form with bad spelling or grammar
• Don't send in creased or stained application forms – use a large envelope
• You may want to send your CV as well as completing the application form. If so, don't write ‘see CV’ on the form – you must put the information on the form as well.